# Pronto Training: training management software > Pronto Training is training management software for UK training providers and in-house training teams. It runs course bookings on your own branded booking site, clash-checked scheduling of instructors, rooms and equipment, customer and company records, quotes, qualification records with expiry dates and renewal reminders, invoicing with accounting sync, and reporting. An optional tablet package lets a centre design its own courses and deliver them in the room on instructor and delegate tablets that work offline. Canonical page: https://trainpronto.com/ Publisher: Pronto Systems (https://prontosystems.co.uk) Last reviewed: 2026-09-23 Category: Training management software (TMS) for training providers. Also known as: Pronto TMS, Pronto training management system. ## Who it is for - Independent trainers and training centres selling courses to businesses and individuals - Specialist academies: access and work at height, plant and machinery, driver and fleet, first aid, fire safety, care, hospitality, beauty and similar practical or vocational subjects - Employers running in-house training for their own staff (induction, refreshers, professional development) - Centres that also hire out equipment (towers, access equipment, plant) alongside training ## Problems it solves - Moving course bookings, delegates and qualification records off spreadsheets and paper - Avoiding double-booked instructors, rooms and kit - Chasing qualification renewals before they expire - Paper registers, theory papers and practical assessment sheets that have to be re-typed - Invoicing from bookings and keeping accounts in step ## What it does ### Bookings - A branded booking site on your own domain, plus a widget for an existing website - Real dates and availability, extras and add-ons in the basket - Online card payments (Stripe) or pay on account with a company credit limit - Quotes with a shareable link that become bookings when accepted - Customer accounts on the booking site: bookings, training records, invoices, cancellation requests and two-step sign-in - Cancellation policies, cancellation requests, refunds and credit notes - Pre-course forms attached to the booking ### Scheduling - One week view of courses, instructors, rooms and equipment - Clash checks before a course saves, with blocking rules and recorded overrides where permitted - Provisional dates you hold, confirm or release - Joining instructions and invites sent automatically - Instructor calendar sync with Google Calendar and Outlook; busy windows are read back and clashes flagged - Instructor work offers, instructor qualifications with expiry alerts, and leave ### Records and renewals - Customer and company records with bookings, quotes, invoices, credit terms and the people they send - Qualification records with expiry dates, created when a tablet session syncs - Renewal reminder emails (for example 60, 30 and 7 days before expiry) to delegates who have agreed to receive them - A training matrix per customer company - Every result records who recorded it, where and when; an audit trail across bookings, payments and data changes ### Money and reporting - Invoices raised from bookings; credit notes, discounts and company credit limits - Xero sync of invoices, payments and credit notes - Card payments in person from the mobile app with Tap to Pay or a Bluetooth card reader - Reports: revenue, fill rates, aged debt, instructor utilisation, delegates trained, and custom reports exported to CSV ### Staff and administration - Pronto Management mobile app for staff and instructors (Android; iOS coming soon): the day's assignments, team schedule, new bookings and quotes, enquiries converted to bookings, approvals and notifications - Workflow rules for routine emails and notifications, which can be drafted from a plain-English description - Email templates sent from your own verified domain - Roles and permissions per member of staff; single sign-on and two-step sign-in for staff - Self-service CSV import of bookings, customers, companies, qualifications, courses, instructors, locations, time slots and the training matrix - CSV export of invoices, the training matrix and custom reports - A public API with API keys issued to your business ## Tablet package (optional add-on) An add-on to the Business plan for centres that want to deliver courses on tablets, including in-house training for their own staff. The centre designs its own courses and runs them in the room. - Design your own courses: booklet, theory question bank, equipment checklist and practical assessment criteria - The instructor starts the session on their tablet; delegates join by scanning a QR code over the local connection - Pre-checks, booklet, theory test (marked as it is answered), equipment check, practical assessment, evaluation, signatures and sign-off - Practical marks can only be recorded on the instructor's tablet - Works offline: results queue on the device and sync when it reconnects - A synced pass becomes a qualification with an expiry date on the delegate's record - The delegate tablet is available in 16 languages - Tablets and 12-tablet wheeled transport cases are quoted from the Pronto device shop, and Pronto enrols the tablets - Where an awarding body's scheme accepts digital results through a supported integration, results are submitted for you; using Pronto does not itself confer accreditation ## Optional add-ons - Tablet package: design and deliver your own courses on tablets (priced in your quote) - Equipment Hire: quotes, day rates, agreements, reservations shared with course scheduling, deposits, check-out with signature, return and overrun charges - Inventory: bulk stock, required for bulk equipment hire - Website: a simple site on your own domain built from a section library, with the booking flow built in ## Pricing - Business plan: £199 per admin seat per month, or £1,990 per admin seat per year paid upfront (12 months for the price of 10). Prices exclude VAT. - An admin seat is a member of office staff who logs into the back office. Instructor and tablet logins carry no admin-seat charge, and customers booking online never need a seat. - 30-day free trial of the Business plan: no card needed and no automatic charge. - Sign up online for monthly or yearly billing. The tablet package, Equipment Hire, Inventory, Website, tablets, transport cases and any scheme or per-delegate delivery fees are quoted separately. Full pricing: https://trainpronto.com/pricing.md ## Integrations Available now (may need account connection and configuration): - Stripe: Online card payments - Xero: Invoices, payments and credit notes; connection setup required - Google Calendar: Instructor calendar sync - Outlook: Instructor calendar sync - Google Maps: Venue maps and address lookup - Resend: Transactional email delivery - Pronto Platform: SMS delivery within Pronto Training; standalone product coming soon - Google Analytics: Booking-site GA4 events, subject to consent - Google Tag Manager: Your booking-site GTM container, subject to consent - Google Ads: Booking and enquiry conversions, subject to consent - OpenAI: Course descriptions and quote assistance Planned, with no confirmed release dates: Sage, QuickBooks, Zoho Books, Microsoft Teams, Slack, Mailgun, Salesforce, HubSpot, Facebook Pixel, Google Drive, Dropbox, OneDrive, Google Workspace, Microsoft Graph. ## What it is not - Not an e-learning platform or LMS for self-paced online video courses; it manages scheduled, instructor-led classroom and practical training - Not an awarding body, and using it does not confer accreditation - Not a course directory for people looking to attend training; it is software for the providers who run it ## Region Built for UK training providers: prices in pounds sterling, VAT invoicing, UK postcode lookup. The delegate tablet supports 16 languages. ## How to start - [Start a 30-day free trial (no card)](https://trainpronto.com/signup?plan=trial) - [Subscribe monthly](https://trainpronto.com/signup?plan=month) - [Subscribe yearly](https://trainpronto.com/signup?plan=year) - [Book a demo or ask a question](https://trainpronto.com/#contact) - [Email the team](mailto:hello@prontosystems.co.uk) - [Tablets and transport cases](https://prontosystems.co.uk/shop)